You might not know how much time your employees spend getting to and from work. This is because of heavy traffic, road maintenance, changes in public transportation schedules, and natural disasters or festivals that come up out of the blue.
You can help solve the problem by giving your employees different ways to get to work. But it takes a lot of work to run, maintain, and send out office vehicles for the employee transport management system.
The transport manager is in charge of handling all requests for trip details, assigning vehicles, automated billing, commute experience and getting money back. These days employee transport management software can help with it as well.
What is Employee Transport Management Software?
Employee transport management software is an application that automates employee transportation service.
It speeds up transport workflows, makes it hassle free to assign jobs, and makes sure that all company stakeholders are digitally involved.
However, not all companies need designated employee transport management software to help with transport management.
Do You Need Employee Transport Management Software?
Here are five conditions wherein you should opt for employee transport management software:
- You have a large fleet of company vehicles
- You outsource transportation to multiple companies
- You have trouble maintaining bills and records
- Your fuel consumption costs have increased
- You want to make your office transportation eco-friendly
Features of an Effective Employee Transport Management Software
- Self-scheduling
Many employee transport management software today facilitate self-scheduling. Through a user-friendly mobile app, the employees can also choose their own way to get to work, no matter where they are. They can also change the ride’s destination or time, or they can cancel it all together.
Note that if you change the ride schedule through the app, it will change the status of the vehicle booking in real time.
Since everything is done automatically, a transport manager doesn’t have to keep an eye on booking operations.
- Automated Routing
If you want to reduce fuel costs or the number of vehicle trips, use an employee transportation solution with automatic routing capabilities and drop points.
This software uses the GPS location of your car to show you the fastest route. If you use a carpooling facility, your company needs to make sure that all of your employees are picked up and dropped off on time.
In this situation, developing zone-wise routes can help. Employee transport management software does this automatically and chooses the most efficient path accordingly.
The employee transport management software also encourages back-to-back trips, zone-wise, and it reduces the waiting time as well.
- Billing
Managing transport requests and planning routes are important functionalities of employee transport management software.
A good employee transport management software can help with this as well. It can automatically help you generate audit-friendly bills, saving you several work hours.
It also keeps accurate records of trips that are always up to date. This lets you check two different records at any time.
- Report Generation
You must regularly check your fleet’s efficiency and conduct maintenance checks as a transport coordinator.
For this, you need to generate reports based on records. Fortunately, employee transport management software can help with this as well.
It can track things like how long it took to get somewhere, how many seats were used, and how many miles were driven. It can then look at the data and make reports that are both detailed and easy to understand.
Moreover, many employee transport management software allows you to customize notifications to draw more accurate conclusions.
- Employee Safety
Today employee transport management software has employee safety tools to ensure the safety of women employees during night commutes.
This includes tracking their location, SOS and panic buttons, and being able to talk to the office’s transport control room 24 hours a day, 7 days a week.
Over to You
Software for managing employee commutes can make it easier to do everything, from approving requests to sending out bills. It can also be used by offices with larger fleets and by smaller businesses that want to improve the way they handle transportation.
Also, since there are many choices on the market, any company can find transport management software that fits their needs and budget.
MoveInSync provides employee transport management solutions for companies of all sizes. It comes with self-scheduling, automated routing, and top-notch billing and reporting facilities, making your commute operations easier.
It allows you to measure your fleet partners’ performance, health, and even help you COVID-Proof your employee commute. Are you interested in trying a demo of our SaaS solution? Schedule a demo with us today!
